This Agreement is made between Meadowfield Facility Services Ltd. T/A TheCleaningCompany.ie (the “Contractor”) of: Meadowfield, Mountseskin Road, Saggart, Co. Dublin, Ireland and: the party engaging with the Contractor for work (the “Client”).
These Terms and Conditions represent a contract between the Contractor and the Client.
The Client agrees that by engaging the Contractor for work, including verbally placing an order for services when meeting, by telephone, email and/or website or any other communication medium shall constitute the Client’s acceptance of these Terms and Conditions.
Unless otherwise agreed in writing by the Contractor, these Terms and Conditions shall prevail over any other Terms of Business or Purchase Conditions put forward by the Client.
No variation or alteration of these Terms and Conditions shall be valid unless approved in writing by the Contractor.
The Contractor retains data from customers in the form of name and relevant contact details. This information is solely for the use of the Contractor for services such as administration.
If the Client discovers something that has been serviced incorrectly, irregularly, or wrongly, the Client must notify the Contractor within 48 hours for a re-do of the service. If the Client fails to contact the Contractor within this time, the customer agrees to pay all service fees and may need to wait until the next scheduled visit.
The Reach & Wash window cleaning system used, although rare, can lead to drip marks being left on windows called ‘spotting’ after the windows dry. Therefore, it is important that the Contractor is notified within 48 hours regarding this so the windows in question can be re-cleaned. Please note, Velux/skylights are not covered in the work guarantee.
The Contractor will provide to the Client a professional Cleaning Service or other specified services at an agreed cost.
The Contractor will remain courteous and professional at all times. If an Operative fails to adhere to our code of conduct, this must be reported immediately to the Contractor. This, in turn, will be investigated internally and the Contractor will keep the Client informed of the outcome of their investigation.
The Contractor will use spreaders and salt to attempt to defrost icy/frosty surfaces at the Client’s premises. The Contractor is not liable for any slips or falls that may occur after providing a salting/gritting service to the Client. The Contractor is not liable for any ice, frost or snow that is not defrosted after providing a salting/gritting service to the Client.
The Client is required to follow instructions on how to set up payments with GoCardless or Stripe before the first service date, which will be advised in advance. If the Client is not set up for one of these methods of payment before the first scheduled date, the service will not take place. Payment will be debited from the Client’s credit/debit card or bank account after each completed service. Be advised that the Client is not setting up a standing order and payment will only be authorised upon completion of work.
If payment fails/is not collected, the Contractor reserves the right to suspend the cleaning service. If the Contractor then fails to receive monies owed within 30 days, they have the right to contact a collection agency to recover the debt, with the Client being liable for all related charges, collection agency fees and court related fees.
Should you dispute an outstanding invoice and claim to have made payment, the onus is on you to prove payment has cleared and arrived.
Any deposits taken prior to the commencement of work are strictly non-refundable.
All quotations are based upon agreed frequencies. The service will run indefinitely at the agreed frequency until cancellation by either the Client or the Contractor.
The Client will state clearly the frequency of cleaning required. If availing of a once-off clean, please state this upon booking. Upon booking a regular window cleaning schedule, you will need to pay for a minimum of 3 cleans before cancellation can be requested. If cancelling before the third window clean has taken place, the remaining cleans will be payable.
The Contractor will adhere to schedule service visits to the weekly frequency agreed, however, this is liable to change and service visits may be early or late (generally one week early or late). This is due to current demands, holidays, equipment issues etc. Please allow some flexibility.
No additional reminder is given for gutter, conservatory or fascia & soffit cleaning, these cleans will be completed with a regular window clean approximately 48 weeks after the previous clean.
If the Client wishes to cancel a regular cleaning agreement, they must provide at least 7 days’ notice by email before the next scheduled date. A phone call or text message will not be sufficient for cancellation.
The Contractor will send an SMS text message and/or email the day before the next scheduled visit to remind the Client to make any necessary arrangements. If the Client needs to postpone the booking after the SMS/email is sent, they must do so on the day before the booking by phone call only and not the day of the booking. On the day of the clean, it is too late to replace the Client’s clean with another. There is a 50% cancellation fee if turning our team away at the door or cancelling on the day with our office. This is solely to cover the cost of our staff’s wages as their working day will be cut short.
Due to a high-demand for services and our regular round being completely full, a rescheduled date close to the postponed date will not be possible and the Client will need to wait until the next scheduled visit. Excessive postponements of service visits by the Client will result in cancellation of the cleaning services or additional charges for future cleans.
As the Contractor’s cleaning methods are effectively used throughout the year, weather conditions will not be accepted as a reason from the Client to postpone a scheduled service.
If The Contractor is unable to clean a chimney due to the fault of the customer or chimney/appliance, the customer must pay 50% of the original fee.
Interruptions or delays to service may occur during the course of the agreement and we have the right to postpone scheduled services. The Contractor will notify the client in this instance.
We offer a regular service in all weather conditions, including rain and very low temperatures. However, poor weather conditions including Yellow, Orange and Red weather alerts may cause postponement of scheduled services.
The Contractor operates an automatic schedule of service visits, and so is unable to offer exact times and dates for the regular service. There is no need for the Client to be present at the property for the duration of any clean. Therefore, if the Client is not at the property at the date/time given, full access to all areas to be cleaned must be made available to operatives. This is made possible through side gates being left unlocked, keys left out and/or gate codes given.
Should the Contractor be unable to access any part of the Client’s property, the operative will only clean the accessible areas and charge accordingly. The Contractor may be unable to return to clean the restricted areas until the next scheduled clean. To avoid this, please ensure that the Contractor has the correct phone number and email for the SMS/email reminder service.
Due to insurance liabilities, the Contractor will be unable to move any heavy or awkward obstacles.
The Contractor may use ladders to gain access to areas of the property, such as over side gates or walls.
The Contractor is not liable for damage caused by decorative or structural defects at the Client’s property. This includes, but is not limited to, decorative bars stuck on windows, rotting frames, flaking paint, open or broken trickle vents, mains water pressure, pumps, wells, gutters, roof tiles, roof capping, cracked windows, window or gutter seals, marked/scratched window panes, loose/rusted/broken chimney cowls, chimney or flue lining, surfaces to be power washed, grout, tripped switches, electrical issues etc.
The Contractor is not liable for dust that may escape from the fireplace or stove while cleaning chimneys. The Contractor will do what they can to restrict dust from landing on carpets or walls etc., however, the risk remains.
The Contractor sees all issues of Health and Safety as paramount to the service. This includes the wellbeing of its Clients, Operatives, Staff, Client’s Customers and members of the General Public.
If we deem any conditions unfit or hazardous, work will not continue until conditions are improved. This specifically refers to, but is not limited to, hazardous areas due to construction work, overgrown trees and plants, surfaces made dangerous by algae/moss etc.
Our Operatives are trained to work safely and will not undertake work that is deemed unsafe.
Quotes/estimates are valid for 30 days.
Please note the Contractor operates a no refund policy, however, any work the Client is not happy with will be rectified free of charge provided the Contractor is informed within 24 hours of the clean.
The Contractor may change the price of the Client’s service, provided the Client is given notice via email, text or phone call beforehand.
The Contractor records all phone calls for training and verification purposes.
The Contractor reserves the right to change the Terms and Conditions at any time without notice.
A copy of the current Terms and Conditions is available on request.
Luke Joyce, Managing Director.